Last Updated: 2026-05-14
Which Project Management & Collaboration tool is right for your business in 2026? We compared 13 features across pricing, integrations, ease of use, and more.
"Notion is an all-in-one workspace for note-taking, project management, and task organization. It allows users to create wikis, track tasks, and collaborate seamlessly."
"Microsoft OneNote is a note-taking app that lets users organize notes, drawings, and multimedia in a digital notebook format. It's integrated with other Microsoft Office products."
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🏆 Winner for Small Business
Notion
Notion excels in features that support diverse workflows.
🏆 Winner for Mid Market
Notion
Notion offers extensive integrations and customization options.
🏆 Winner for Enterprise
Notion
Notion leads with its comprehensive feature set geared for complex needs.
13 features compared across 13 categories
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Rich Text Editing | Yes | Yes | Notion |
Notion
Yes
Microsoft OneNote
Yes
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Real-time Collaboration | Yes | Yes | Notion |
Notion
Yes
Microsoft OneNote
Yes
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Third-party Integrations | Extensive | Limited | Notion |
Notion
Extensive
Microsoft OneNote
Limited
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Cross-Platform Support | Yes | Yes | Notion |
Notion
Yes
Microsoft OneNote
Yes
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Task Assignment | No | Yes | Microsoft OneNote |
Notion
No
Microsoft OneNote
Yes
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Database Functionality | Yes | No | Notion |
Notion
Yes
Microsoft OneNote
No
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Templates and Customization | Highly customizable | Moderately customizable | Notion |
Notion
Highly customizable
Microsoft OneNote
Moderately customizable
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Export Formats | Multiple formats | Limited | Notion |
Notion
Multiple formats
Microsoft OneNote
Limited
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Offline Capability | Yes | No | Notion |
Notion
Yes
Microsoft OneNote
No
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Free Tier Availability | Yes | Yes | Notion |
Notion
Yes
Microsoft OneNote
Yes
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Encryption | End-to-end | At rest | Notion |
Notion
End-to-end
Microsoft OneNote
At rest
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Ease of Use | Intuitive | Complex | Notion |
Notion
Intuitive
Microsoft OneNote
Complex
| Feature | Notion | Microsoft OneNote | Winner |
|---|---|---|---|
| Mobile App Functionality | Full features | Basic features | Notion |
Notion
Full features
Microsoft OneNote
Basic features
Both tools have similar starting points at around $0/month.
Notion is highly recommended for businesses that specifically need: customizable templates for unique project needs, rich media support to enhance notes, integrated databases for tracking projects.
Microsoft OneNote is the better choice if your primary focus is: structured note organization, task management integration, simple, focused note-taking.
Notion excels in features that support diverse workflows.
See how Notion and Microsoft OneNote stack up against other top tools.
We've compiled the ultimate buyer's guides comparing the top tools across every major B2B category. See how these platforms rank against the entire market.
Ready to decide?
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